Simplifying contract creation
Create contracts with consistency, quality and built-in governance
From manual documents to data-driven creation
Contracts are easier to create when the process starts with structured data rather than manual document edits. The user fills in the fields in the platform and the information is automatically merged into the company’s own templates that are available and managed centrally in COMAsystem. This provides the option to either generate a finished PDF if the agreement needs to follow a set process, or a Word draft if there is a need to adjust the content before sending it on.
If the contract comes from the counterparty, the document is simply uploaded and the same structured information is recorded so that the contract is part of a consistent and manageable data model. The chosen workflow does not change the outcome: document and metadata are already bound together at creation.
Once the contract is ready, it can be sent directly for digital signature, and the final version is automatically archived on the appropriate contract. This ensures that data does not disappear into the document, but remains searchable, consistent and ready for use in reporting, compliance work and integrations across the organization’s systems.
- Data-driven contract creation
- Automated contract generation
- Digital signing of contracts
Centrally managed templates
- consistency and quality across the organization
An efficient creation process requires full control over the templates. In COMAsystem, all contract templates are managed centrally, so users always work on the correct version, regardless of department or location. This eliminates local variants, old versions and individual changes that usually lead to errors and inconsistent agreements.
The templates can also be organized according to the company’s own structure, so users only see the relevant templates for their role and contract type. This simplifies selection, controls variation and ensures that each contract is based on the right assumptions. When legal requirements change or terms need to be updated, changes can be made in one place and apply to the entire organization.
The structured fields from the creation process are tightly linked to the templates, so even complex agreements with variable terms or selectable clauses are handled in a controlled manner. Users get an intuitive process while the company stays in control.
The result is a template structure that supports both governance and efficiency: a clear framework, fewer errors and a common standard for how contracts are designed across the entire organization.
- Contract templates in system
- Central management of templates
- Uniform contract design
Strengthened governance - full control over the content and history of the agreement
Good governance starts at creation. Using structured fields instead of manual document edits ensures that each employee can only fill in terms, rates and clauses within their individual mandate. Fields such as text, numbers, dropdowns and optional clauses control the variable elements, and when the document is generated as a PDF, the risk of unauthorized changes or local customizations is removed.
At the same time, all written documentation related to the contract is centralized. Correspondence, addenda, attachments and email exchanges are gathered in one place so that both content and context follow the agreement. This provides a full and legally binding history where decisions, changes and contract developments can be tracked without manual collection.
This combination makes contracts easier to control, easier to audit and far more robust in terms of compliance, internal governance and audit. Contracts are kept within the employee’s mandate – and their history is always intact and transparent.
- Governance in contract management
- Control contract content
- Central archiving of contracts
