Effective management is not just about being able to see your contracts – it’s about being reminded before they require action.
The platform gathers all contracts in one overview where expiration, renewals and renegotiations are managed proactively. Managers are notified well in advance so decisions can be made before contracts run on autopilot or important opportunities are missed.
Each contract has clear status and responsibilities, so it’s always clear who does what – and when. When processes and rights are defined centrally, the need for manual lists and shared Excel sheets disappears.
This means that management does not depend on the individual employee’s overview, but on the structure of the system. You get full control over contractual obligations, better compliance and a peace of mind where you can act proactively – not reactively.
Clear accountability is essential for governance to work in practice.
In COMAsystem, each contract can be assigned to a responsible person or function, so it’s always clear who owns the agreement and who should act when something changes. In this way, ownership is not an assumption – but an integral part of the process itself.
When responsibilities are visible and the structure is consistent, tasks can be completed quickly and without misunderstandings. Everyone involved knows where the decision lies and where to find the necessary information. This reduces the risk of duplication, delays and tasks falling through the cracks.
The clear division of responsibilities also makes it easier to maintain quality and continuity even when employees or roles change. Contract management becomes less person-dependent – and more robust, transparent and predictable across the entire organization.
Where there is ownership, there must also be documentation.
All changes and actions are automatically recorded so there is always a full audit trail on every contract. This provides full traceability with no extra work – and ensures that decisions can be documented accurately, no matter how far back you go.
Users can add descriptions directly to the log to give context to negotiations or changes along the way. This creates a comprehensive history where both actions and rationale are preserved.
It provides management, compliance and audit a clear picture of what was decided, when it happened and who was in charge. The result is a documented, transparent process where trust and control go hand in hand – and where governance can stand on its own two feet.
The system sends automatic email reminders and displays clear alerts in the platform, so managers are always informed when a contract is about to expire, renew or renegotiate.
The reminders are based on the contract’s own dates and terms, so communication is precise and relevant – not general noise.
This ensures important decisions are made at the right time and contracts are never extended, terminated or regulated unintentionally.
