When contract work is heavy and confusing, it often ends up being deferred or handled differently across departments. Even in well-run organizations, the lack of system support can make contract management reactive rather than proactive.
With COMAsystem, management becomes simple, consistent and timely. The platform ensures that those responsible always have an overview and notifications when a contract requires action – whether it’s expiration, renewal or commercial opportunities. This way, risks are managed in time and potential gains are realized, not overlooked.
The intuitive design and standardized workflows ensure that the entire organization works according to the same methodology and best practices. This creates clarity, accountability and efficiency – across teams and business units. The result is more predictable governance where compliance, risk control and business performance go hand in hand.
Proactive contract follow-up
In COMAsystem, data quality is created where the work takes place. When a contract is created, revised or extended, the platform guides the user through defined data points and fields so that necessary information is recorded correctly and consistently – without the process becoming cumbersome.
While registration can be a new habit, the system’s structure and automatic validation make it easy to do right the first time. COMAsystem ensures that data points, requirements and approvals are enforced consistently – across contract types and departments.
When documents are archived, they are automatically linked to their metadata and versions so that everything is searchable, reportable and fully traceable. This creates a coherent data foundation that can be used directly for reporting, risk assessment and decision support.
The result is contract management where the quality of data is maintained through processes – not through manual checks. COMAsystem makes data discipline a natural part of work and translates it into real insight and manageability.
Effective compliance requires control over where contract data is stored, who has access and when to delete it. Centralized storage ensures that all contracts and related documents are stored in one place – structured according to the company’s governance model and access policies. This provides full traceability and eliminates the risk of contracts being stored insecurely and uncontrolled.
Automatic deletion procedures handle retention periods according to both GDPR and internal policies. When a contract expires or the retention period has passed, the system identifies the documents and performs deletion with recorded time, responsible party and audit trail. This meets the requirements for data minimization and documented compliance – without manual checks.
This way, compliance with legislation and internal governance requirements becomes an integral part of contract management itself, instead of a thankless and administratively burdensome task.
