When all contracts are created with structured data, the entire portfolio becomes automatically searchable and filterable across the organization. The platform gathers agreements in one place – regardless of contract type, category, department, location or manager – and presents them in a consistent and operational overview.
This means that questions like “Which suppliers do we have per location/company?”, “Which contracts contain price adjustment clauses?” or “Which contracts expire in the next 3, 6 and 12 months – and who is responsible?” can be answered in seconds, without manually reviewing documents or searching shared drives. All content is filterable directly in the platform, giving both management and contract owners actionable insights.
Contracts often contain more than the agreement itself. They contain equipment, licenses, deliverables, SLAs, appendices and other obligations that also need to be found, measured and managed. The platform’s data model makes it possible to centralize this information in structured sections – including equipment through asset management – so nothing is stored in the documents alone.
All of these data points become searchable across: IT equipment provided, system access, product modules, contract terms, prices, termination notices, etc. This provides a much stronger basis for governance, security and process management because both the agreement and its associated elements are included in the same reporting layer.
Once data is structured, it can be easily extracted and used operationally. Reports can be exported with one click to Excel, Power BI or other analytics tools without the need for manual data cleansing. For organizations with more advanced requirements, data can also be sent to internal BI platforms or data warehouses in real-time via integration.
This means that the company is always working with valid and up-to-date data – both in daily operational management and in longer-term strategic analysis. Whether the need is an overview of upcoming expiries or deep business insights, the foundation is already in place.
