The following will grant you answers to the frequently asked questions about COMAsystem
How many contracts can I manage?
You can manage all of your company’s contracts.
COMAsystem allows management of an unlimited number of contracts
Can I create my own fields?
Yes, all contract modules support custom fields.
You can choose input fields for text, numbers, dropdowns, checkboxes, etc.
The fields can be extremely efficient when you work with contract templates and make contracts ready for digital signing.
Can I use my own contract templates?
If your company uses certain contract templates or you need to use specific contract paradigms, then you can use these as templates in COMAsystem.
The content of the finished contract can be merged directly from COMAsystem into the desired template and can also contain your custom fields.
Once the template is merged with the correct contract data, it can be sent to digital signing.
Can i send contracts to digital signing?
COMAsystem has an integration with the digital signature service ADDO from VISMA.
The system supports digital signature using NemID or e.g. Touch.
The signatures are legally valid and can be used on all types of contracts.
What contracts can I manage in COMAsystem?
There are no restrictions on the type of contract.
COMAsystem offers the 4 classic modules for handling:
- Sales contracts
- Purchasing contracts (Supplier management)
- Service contracts
- Personnel contracts
All contract types can be enriched with e.g. confidentiality documents (NDA), data processor agreements, Service Level Agreements (SLA) and documents regarding correspondence.
Can other systems be integrated into COMAsystem?
Yes, that is a possibility when using COMAsystem.
We offer our customers access to the system’s API, which enables integration to e.g. ERP, payroll and other systems.
By agreement, our own developer can carry out the integration on behalf of the customer.
Can we use the company's Single Sign On?
Yes, COMAsystem supports SSO with ADFS server.
We offer the option both for on premise ADFS server and when the customer for example uses Azure.
SSO ADFS integrations are offered individually as an additional cost.
What does COMAsystem mean?
COMAsystem is a contraction of COntract MAnagement system.
We are Denmark’s oldest, dedicated contract management system and you can read more about our origins here.
What is contract management?
Contract management deals with the active handling of sales, purchasing, service and personnel contracts.
Informations like the following are often revised:
- Notice of termination
- TIme for renegotiation
- Index adjustment
- Management of contract services
- Compliance with partner’s obligations
Contract management creates an overview of all contracts that a company has entered into and what consequences these contracts will have both short – and long term.
Does COMAsystem comply with GDPR / EU Personal Data Regulation?
Yes, COMAsystem is GDPR compliant
Our customers receive a data processor agreement and we present our annual ISAE 3000 audit statement.
The audit statement is implemented by BDO and checks both aspects regarding IT Security as well as the special requirements in relation to GDPR when working as a data processor for our customers.
Where are my contracts located in COMAsystem?
COMAsystem is a Software As A Service (SAAS) solution, which is also often referred to as a cloud system.
You access all your contracts through your browser.
The location of your data is physically located in a hosting center in Denmark.
For more information please feel free to look at our Terms of Sale and Delivery, which contains the latest data processor agreement for our customers.
Benefits of contract management with COMA system
- Unlimited number of contract templates
- Individual input fields
- Digital signature with touch or NemID
- Storage and backup
- Control and alarms
- GDPR compliant automated deletion
- 3-party integration with API
- Scan or email directly into the system
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